Trade work moves fast. You finish the job, the customer is happy, and the payment window is open. A proper invoice helps you collect before the job disappears into someone’s inbox. Here is a US-friendly invoice template for tradespeople.
What to include
Business name, address, phone and email
License number if relevant in your state or trade
Client name and job address
Invoice number and invoice date
Payment due date
Labour, materials, call-out fees and other charges
Sales tax if applicable
Total due and payment methods
Free US trades invoice template
[Business Name]
[Address] | [Phone] | [Email] | [License # if applicable]
Invoice #: INV-001
Date: [Date]
Due Date: [Date]
Bill To: [Client Name]
Job Address: [Street, City, State]
Description | Qty | Rate | Amount |
|---|---|---|---|
Labour — [job description] | [X hrs] | $[rate]/hr | $[amount] |
Materials — [items] | [qty] | $[unit] | $[amount] |
Call-out / trip fee | 1 | $[amount] | $[amount] |
Subtotal: $[amount]
Sales tax: $[if applicable]
Total Due: $[amount]
Sales tax note
Whether you charge sales tax depends on your state, the work performed, and whether materials are part of the sale. Some states tax certain repair, installation or fabrication services differently. Show tax separately if you collect it.
Make materials clear
Clients are less likely to dispute materials when they can see what was used. You do not need to list every screw, but you should separate major materials from labour.
Best payment terms
For small residential work, due on receipt or Net 7 is often reasonable. For commercial clients, Net 15 or Net 30 may be more common. Whatever you choose, put it directly on the invoice.
Send it immediately
The best time to invoice is before you leave the driveway. Clervo helps you build and send the invoice from your phone, then track what is paid, pending or overdue.
This article is for general information only and is not tax, legal or accounting advice. US rules vary by state and situation, so check the relevant state tax agency or speak with a qualified professional.
Last updated: September 2026